Things that May Affect Your Aid


Federal regulations require all institutions to confirm the accuracy of information submitted on the FAFSA. This process is called verification. The U.S. Department of Education selects applicants for the verification process. The Financial Aid Office at Central Georgia Technical College reserves the right to select additional applicants for the process of verification at its discretion. This discretionary selection may be generated due to conflicting information or due to concerns that data may not be accurate or complete.


Students selected for verification must submit documentation to the CGTC Financial Aid office in order for financial aid eligibility to be determined. Students are notified of their selection for the process as follows:



Verification documents should be submitted by the document deadline as posted in the Important Dates section of the CGTC Financial Aid website. Submitting the required documents by the due date, as posted, facilitates the College’s ability to verify all information in a timely manner, ensure that financial aid packages and reconciliation of funds are accurate, and that financial aid is posted to the student’s account in a timely manner.

Failure to submit the required documentation will eliminate the disbursement of financial aid and failure to submit required documentation by the posted deadline will delay the disbursement of financial aid.


Tax documentation cannot be obtained – An individual who did not retain a copy of his or her tax information for the year to be verified and for whom the information cannot be located by the IRS (or other relevant taxing authority) must submit to the institution:

Extensions - Families who file a federal tax extension must submit to the CGTC Financial Aid office a copy of IRS Form 4868, Application for Automatic Extension of time to File U.S. Individual Income Tax Return along with a copy of all W2 forms. If self-employed, a signed statement with the amount of their AGI and U.S. taxes paid must be submitted. If documentation submitted is deemed sufficient, the verification will be processed. Financial Aid awarded to the student will be temporarily disbursed to the student and will not be finalized until the actual completed tax transcripts are submitted to the Financial Aid office as soon as the documents are available from the IRS.

Identity Theft - Individuals who are victims of IRS tax-related identity theft must submit to the institution:

Tax filers may obtain a TRDBV transcript and inform the IRS of the tax-related identity theft by calling the IRS’s Identity Protection Specialized Unit (IPSU) at 1-800-908-4490.  The IPSU will first authenticate the identity of the tax filer, who can then ask the IRS to mail them a TRDBV transcript.  The TRDBV transcript will look different than a regular IRS tax return transcript, but it is official and can be used for verification.  Tax filers who cannot obtain a TRDBV transcript may instead submit another official IRS transcript or equivalent document provided by the IRS if it includes all of the income and tax information required to be verified.

Tax filers who file an amended return – Individuals who filed an amended tax return must submit the following documents to the institution:


Financial aid cannot be disbursed to a student’s account if the student is selected for verification and the verification process is not complete. In the event financial aid funds have already been disbursed to the student’s account and the student has been subsequently selected for verification, further disbursements will be delayed until required documents are submitted and the verification process is completed.

Changes in the student's eligibility and aid awarded may occur if any discrepancies are found between the initial FAFSA and verification documents. If a change in a student’s eligibility does occur due to verification, the student will be notified by the receipt a new Student Aid Report (SAR) from the Department of Education. The College will also send the student a revised Award Letter notifying the student of the award change. The student can also access their BANNERWeb account to see these changes.

Verification Document Links

Each verification group below is different based on verification items chosen by the Department of Education for individual students. Please make sure you are choosing the correct worksheet by referring to your Need Requirements Letter you received, your BannerWeb Account or by contacting the Financial Aid office.

2016 – 2017

Dependent Students Independent Students
PDF Tracking Group V1 – Standard PDF Tracking Group V1 – Standard
PDF Tracking Group V4 – Custom PDF Tracking Group V4 – Custom
PDF Tracking Group V5 – Aggregate PDF Tracking Group V5 – Aggregate
PDF Tracking Group V6 – Household Resources PDF Tracking Group V6 – Household Resources

2017 – 2018

Dependent Students Independent Students
PDF Tracking Group V1 – Standard PDF Tracking Group V1 – Standard
PDF Tracking Group V4 – Custom PDF Tracking Group V4 – Custom
PDF Tracking Group V5 – Aggregate PDF Tracking Group V5 – Aggregate