Satisfactory Academic Progress (SAP)

Federal regulations require institutions participating in Title IV financial aid programs to have a Satisfactory Academic Progress policy. Central Georgia Technical College's policy applies to all students regardless of whether they are Title IV eligible or not. SAP is checked at the completion of each term.

Quantitative and Qualitative Requirements

Quantitative – The maximum time frame (pace) for student to complete a program cannot exceed 150% of the published length of the program for which the student is enrolled. In order to meet this standard, a student must complete and pass at least 67% of all credit hours attempted. Courses earned include grades of A, B, C, D or F. Courses attempted include grades of A, B, C, D, F, W, I, or IP. Attempted remedial courses are not included in this measurement.

Qualitative – The student must maintain a cumulative GPA of 2.0 or above in order to remain eligible for financial aid. Grades of A, B, C, D, or F are included in the calculation of the cumulative GPA. Grades of I, W, or IP do not affect the GPA. Although not included in the actual GPA calculation, attempted remedial courses are reviewed to ensure students are successfully completing the courses as part of the qualitative assessment.

Maximum Time Frame (150% standard)
Students must complete their program of study within one and one-half (150%) times the normal length of the program of study. This includes all credit hours attempted whether they are completed or passed. For example, if a program of study is 80 credit hours, the maximum timeframe to complete the program and receive financial aid is 120 attempted credit hours. The maximum timeframe will vary depending upon the length of the program of study. Changing majors may result in a student exceeding the maximum timeframe for completion.

SAP Status

A student that does not maintain a 2.0 GPA and/or does not complete at least 67% of all attempted hours at the time SAP is checked, will be placed on Financial Aid Warning Status and will continue to receive financial aid for one term only. Students will be notified of their SAP Status by email.

If at the completion of the Financial Aid Warning term:

Regaining Eligibility

Once a student has been placed on Financial Aid Unsatisfactory Suspension and has lost eligibility to receive financial aid, eligibility may be regained in one of two ways:

Appeal Process

Any student placed on Financial Aid Unsatisfactory Status may submit an appeal. The student must submit a Request for Financial Aid Appeal form within 10 days from the date the student is notified of the Unsatisfactory Status.

Acceptable conditions to file an appeal include:

The student must submit an appeal form along with documentation to support the acceptable conditions for the appeal to be considered. The student must submit an explanation of what has changed in his/her situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation.

Once appeal documentation has been received and reviewed for completeness, the college has 30 days from the date the appeal is submitted to review, render a decision and notify the student of the results. The student will be notified by email of the appeal decision.

Additional Information